Why Organizations are Using Automation in Project Management Software? | Techsaga Corporations

5 min readJan 4, 2022

Automation in Project Management Software involves the process of employing technology infused machines to complete tasks and processes with little or no intervention of humans.Therefore, project management software automates the basic and complex project management tasks, which can function without manual intervention.

Automation strategy development companies like Techsaga, addresses challenges and assists companies to overcome barriers like reducing costs, increasing efficiency and creating a 24/7 virtual workforce. However, successfully implementing automation requires an intelligent automation strategy that aligns to the goals and objectives of your organization’s vision.

There is software available to automatically monitor the resource loads and alerts the person when overloading is there. Without the automation, resource loading needs to be performed manually, and eliminate the need for employees to find out who’s overloaded at which times.

The sole purpose of automation is to eliminate the time-consuming and repetitive tasks for your team so that you can spend your time doing more valuable work. Automation helps in removing human involvement and produces more predictable results, increasing work value, opening up organizations for rewarding challenges instead of tedious tasks.

Globally, companies are already using automation in project management to achieve best results with efficiency. The range of automation depends on which project management software one is using, and capabilities may vary accordingly.

Helping you to identify the potential areas where monitoring is needed with the aid of automation tools:

A change in the critical path
A missed deadline
An overloaded resource
A project delay

So, what level of automation should be adopted and what project tasks should be automated?

Automation helps in completing a predefined process, making your process smooth. To have a consistent and repeated process for resource loading, one should limit the project management software as it can assign tasks to non-qualifying professionals, dependencies, moving out your timeline, causing a host of other problems.

If you are planning to integrate an automation strategy into your project management process, then one must follow the questions below:

Which tasks or operational processes are manual and time-consuming?
Which processes are mapped?
Which of the tasks are consistently repeated ?
Are these processes can be automated with the help of project management software without human interference?
How are these processes going to impact the projects if not completed correctly?

This blog will pinpoint the benefits of automation for your project and business. Most companies believe in the benefits of artificial intelligence as incorporating automation can save you a lot of time, easing the basic process of monitoring and reporting.

A few of the most common ways in which automation can be incorporated for project management process are:

The work intake process flow

Creation of new projects and tasks
Sending task reminders and notifications
The review and approval process
Identifying bottlenecks

Benefits of automation in project management software

Here are five benefits of implementing project management software with automation:

1. Enhances productivity

Automation undoubtedly increases productivity of your team, and gets your task done in a short span of time without having to acquire more resources. There are few softwares that use templates and automation, launching new projects and tasks more quickly. Automation provides you templates with standard information, reducing the chances of errors and missing data.

Automation when implemented correctly, always results in more efficiency and team’s output exponentially. Additionally, automation increases task predictability, making projects scalable posing less risks and few variables.

2. Reduces busywork

Automated project management software can tackle complexities of project tasks such as sending project reports, reminding project delivery dates, project completion deadlines and status of tasks. Automation helps you get updates and daily reports so that teams can have extra time to spend doing other productive administrative work. These menial tasks can be taken care of with automation, freeing your focus to cover other aspects of project management.

Automation is incredibly beneficial for your project team as low-value production work can be off-loaded and one can be more focussed on strategic engagement to drive higher ROI.

3. Supports integration

The adoption of software-as-a-service (SaaS) tools and systems for your day-to-day tasks, has grown exponentially in the last decade, making companies more efficient but overwhelming response can negatively impact employee productivity.If the tools, apps, and systems don’t effectively align then this might slow the process and create information silos.

In this environment, it will be time-consuming and a bit tedious to pull out the relevant data and consolidate it to get an accurate status and picture of the project.

Without integration and automation, team members will be wasting time in aggregating information rather than working, but integrating multiple tools and systems to share information enables you to view and manage updates.

4. Streamlines Communication

One area where projects are delayed because of the review and approval process. Communication gaps between stakeholders can put the project on hold because of a long time for approval, and various communications are versions of deliverables attached to multiple email threads.

Smart project managers use automation to optimize the tasks and regulate the workflows.

Approvers gets notification when something comes up to get reviewed. Assignees receive the feedback in one place and organize it chronologically. Feedback and approvals are time-stamped. Executives can also use automation to do forecasting and enable them in taking long-term strategic decisions. After all, consistent and reliable automatic updates will provide them a better understanding about the company’s overall status and position.

High volume of work can be handled precisely and mistakes are inevitable. There is little or no use of human interference, automation tools like templates can help you create clone projects and tasks instead of starting from scratch. Automation can also be used intelligently by high-performance teams to assign work based on project requirements and provide individuals real-time work notifications for complex and custom-made projects .

Techsaga, an Automation software development organization, focuses on applying the best tools in reaching our customers desired goals by replacing manual, labor-intensive processes with more automated strategies in a cohesive manner. Techsaga is one of the best organizations as we provide state of the art technology at the disposal of our customers.